How to lead a remote team effectively

Many companies, which were forced to implement remote work, are now thinking of keeping this system for their employees. The flexibility it can provide, and even the employees’ quality of life, makes remote work attractive for both the employee and the organisation itself. 

However, leading a remote team has always posed challenges. And another question arises: “Are leaders and managers ready to motivate remote teams?” 

In any challenge, there are always solutions, and with these solutions, there come tools. 

Weekly meetings with the team 

If weekly meetings were important before, now they are essential. These meetings must be previously prepared by the entire team, that is, the meeting schedule must be shared at least 48 hours ahead, so that the team can prepare the topics to be analysed and even propose others that can be discussed during the meeting. This way, meetings are more effective and dynamic, as everyone knows what is being discussed and is more aware of it. 

Setting rules within the team 

By setting operating rules within the team, limits are being set to what is acceptable or not among team members, but mainly, expectations are being shaped among everyone. This helps to make each team member responsible and to maintain good communication. 

Responsibilities and well-defined terms 

When delegating a task to a team member, the leader must clearly know why they are delegating such task, to whom and even when it must be completed. At this point, it is essential to shape the position description and to provide the team with a task management tool so that the leader can readily know the task status and the person to whom it has been assigned. 

Team management tools 

It is necessary to use proper team management tools to maintain work and the information within the team in alignment and updated. This also provides a higher task optimization and effectiveness, and thus the team responds quickly to needs.